Aleit Events Planning Toolbox: Must-Have Tools and Resources
Planning and executing events, whether it’s a wedding, corporate gathering, or any other special occasion, requires precision, attention to detail, and a well-equipped toolbox. At Aleit Events, our Project Managers are known for their exceptional event planning skills, and they have curated their own list of must-have tools and resources to ensure every event goes off without a hitch.
You never want to show up to an event setup only to realise you’re missing a tool that would help you finish the job! Let’s take a closer look at what Kirsty-Leigh Cook, Courtney Lord, and Lebogang Mogale consider essential in their event planning toolbox.
Kirsty-Leigh Cook’s Must-Haves:
Cable Ties: Cable ties are versatile and handy for securing various items, such as decorations, cables, and equipment. They help keep everything organised and in its place.
Stanley Knife: A Stanley knife is a multi-purpose tool used for cutting through packaging, unwrapping furniture, or handling any cutting task that may arise during event setup.
Long Firelighter: Long firelighters are essential for lighting candles and creating a warm, inviting atmosphere at events, especially for outdoor gatherings or evening affairs. Make sure it is longer to not burn your fingers 😉
Extension Cord and Two-Pin Plug: These items ensure easy access to power sources, allowing you to set up lighting, sound systems, and other electrical equipment wherever needed.
Plasters: Plasters, also known as adhesive bandages, are crucial for addressing minor injuries or blisters that may occur during event setup or while assisting guests.
Permanent Marker: A permanent marker is an indispensable tool for labeling items, making quick notes, and ensuring that everything is properly identified and organised.
Courtney Lord’s Must-Haves:
Label Maker with Backup Labels: A label maker is a precise tool for creating labels for various items and ensuring everything is properly categorised. Having back-up labels ensures you’re always prepared.
Variety of Batteries: Batteries of different sizes are essential for powering devices used at events, such as wireless microphones, remote controls, and more.
Glue Gun and Glue Sticks: A glue gun and glue sticks are crucial for quick fixes, securing decorations, and making temporary repairs during the event.
Pair of Scissors: Scissors are versatile tools for cutting materials, including fabric, paper, and various other items needed during event set-up.
Black Clipboard: A black clipboard adds a touch of professionalism and provides a stable surface for writing, taking notes, or organising documents.
Prestik: Prestik is a versatile adhesive used for temporarily securing items or decorations in place.
Safety Pins: Safety pins can be used for quick fixes related to wardrobe malfunctions or décor.
Spare Phone Charger: Keeping your phone charged is vital for communication and troubleshooting during the event.
Sewing Kit: A sewing kit comes in handy for making minor wardrobe repairs or adjustments during the event.
Bottle Opener: Having a bottle opener ensures that you can easily open corked bottles of wine for guests.
Lint Roller: A lint roller ensures that everything looks pristine, from clothing to table linens.
Energy Bars: Event planning can be physically demanding, and having energy bars on hand ensures you stay energised throughout the day.
Lebogang Mogale’s Must-Haves:
Gas Lighter: A gas lighter is essential for lighting outdoor torches or grills, creating an inviting atmosphere for outdoor events.
Wipes/Tissues: Wipes and tissues are useful for quick clean-ups and personal hygiene, ensuring that everything stays tidy, and guests remain comfortable.
Clipboard: A clipboard provides a stable surface for writing, taking notes, or organising documents during the event.
Pen/Pencils: Writing instruments are indispensable for jotting down notes, making last-minute changes, and staying organised.
Extension Cord: An extension cord ensures that power is accessible where needed, accommodating various electrical devices and equipment.
Mini Cosmetics: A mini cosmetics kit can be a lifesaver for quick personal touch-ups during long events, helping event planners maintain a professional appearance.
END
These meticulously curated lists of must-have tools and resources from Aleit Events’ Project Managers showcase the level of dedication and preparation required for successful event planning. With these essentials in their toolbox, they are well-equipped to handle any event, no matter how complex or demanding. By paying attention to even the smallest details, Aleit Events ensures that every event they plan is a memorable and seamless experience for their clients and guests.
